от компании (организации): Нек. орг. Институт Международного Образования в городе (населённом пункте): Москва, Россия
в отрасли экономики "Административный персонал" → "Делопроизводство"
с заработной платой: от 66000 до 71000 руб.
Вакансия № 2893452 добавлена в базу данных сайта Работа в Москве и Московской области (МО, Подмосковье): Понедельник, 29 июля 2024 года.
Дата обновления вакансии № 2893452 на сайте Работа в Москве и Московской области (МО, Подмосковье): Среда, 25 сентября 2024 года.
Обращаем Ваше внимание, что на момент обращения к работодателю вакансия № 2893452 может быть уже занята. Администрация сайта Работа в Москве и Московской области (МО, Подмосковье) приносит извинения за доставленные неудобства.
Требования к опыту работы:
3–6 лет
Тип занятости:
полная занятость
График работы:
полный день
Дополнительные сведения о вакансии: Офис-менеджер/Administrative Coordinator
Report to Int’l Outreach & Operations Manager
Role Summary
The Administrative Coordinator provides administrative support for both IIE programs and in support of
general office operations. S/he is the customer service point of contact for the office. S/he coordinates
with a range of stakeholders including IIE team members, clients, partners, vendors and government
offices.
Обязанности/Essential Functions
• Serves as point of contact for walk-in customers as well as fields phone inquiries.
• Schedules meetings and may keep track of room reservation calendar
• Makes travel arrangements, hotel reservations and arranges for local transportation.
• Provides logistics support related to office activities and program events and workshops.
• Provides administrative support to programs, which may include preparing correspondences,
presentations, publications, and reports, distributing program materials, data entry, and website
management, social media assistance.
• Coordinates with vendors and office service providers, which may include office rental agencies, local
benefit providers, IT service providers, facilities cleaning, etc…
• Prepares draft translations to and from English as needed.
• Assists in the maintenance and purchase/lease of office equipment, furniture, and supplies. Keeps
track of office inventory.
• Coordinates office mailing system, which may include international and domestic courier services and
distributing of office mail.
• Supports printing and copying requests, including business cards
• May provide administrative support to the Finance Team. Support may include tracking of petty cash
in accordance with IIE procedures, tracking of invoices and coordination of payments, preparing
expense reports.
• Assists in registering and processing office license, visa documents and work permits.
IIE Job Dimensions
Decision Making
Chooses from pre-defined product and service delivery alternatives, guidelines, policies and/or
operating procedures to make routine decisions.
Financial Management
Makes routine payments (i.e. participants, partners), handles mini-procurements and makes lowcost
expenditures with appropriate supervisory approval.
Interactions/Types of Contacts
Regularly interacts with team members both within and outside of their department. Has infrequent
contact outside IIE, including but not limited to clients, participants, and partners in carrying out their
work assignments.
Interactions/Purpose of Contact
Exchanges functional/technical information to carry out work assignments. Interactions with other
are primarily coordinative in nature.
Focus of Work
Work focuses primarily on executing specific work tasks in support of departmental goals.
People Management
Does not provide work guidance or direction to team members.
Work Requirements/Formal Education
Requires a Bachelor’s degree in order to apply a working knowledge of the theories and principles
in a specialized field or work discipline.
Work Requirements/Work Experience
Requires at least two years of related work experience.
Level of Knowledge
Requires a basic application of a specialized body of knowledge. At this level of competency, a team
member is required to apply knowledge in carrying out work assignments.
Требования/Other Knowledge, Skills, and Abilities
• Knowledge of data and administrative management practices and procedures.
• Knowledge of relevant funder rules and regulations preferred.
• Customer oriented, good interpersonal skills, and strong interest and ability to work effectively in a
team environment.
• Ability to organize and process a heavy workload and constantly changing priorities and tasks under
strict deadlines.
• Accuracy, attention to detail, good organizational and analytical skills.
• Uses care and discretion in handing work and dealing with sensitive information.
• Fluency in local language and intermediate level in English, written and oral.
• Proficiency with MS office programs, including Excel and Word.
Work Conditions & Physical Demands
Essential functions are performed in a general office setting with low noise. Job demands may require
long periods of sitting; telephone work and/or computer work, as well as interactions with other team
members and external stakeholders. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
Disclaimer
This document is not an exhaustive list of all functions that the incumbent is expected to perform, but is
instead a summary of the primary responsibilities and requirements of the job. The incumbent may be
asked to perform duties not included in this job description. IIE reserves the right to revise job
descriptions at any time based on changes to the required job responsibilities. Team members will be
informed of any changes to their job responsibilities.
Условия труда для работника на вакансии: Офис-менеджер/Administrative Coordinator
Работа в офисе с 9 до 18 часов, перерыв на обед 1 час.
Оформление строго согласно трудовому законодательству.
Расширенное дополнительное медицинское страхование, после испытательного срока.
100% доплата за больничный до 20 дней в год.
Откликнуться на эту вакансию: Офис-менеджер/Administrative Coordinator
Предыдущая вакансия:
Вакансия № 2893433 на должность Администратор медицинского центра от компании ООО Компания Аист в городе (населенном пункте) Москва